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Apply for vehicle clearance certificate, replacement operating license after loss

If the operating license (individual operating license) of a vehicle is lost or stolen, a new operating license must be issued. In the event of theft, a theft report must be submitted to the police immediately

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Detailed description

Vehicles that are not registered require an operating license to be issued with an official license plate or an insurance license plate.

If the operating permit is no longer available, a replacement certificate must be requested from the manufacturer.

For the issue of the replacement document, the manufacturer requires a clearance certificate from the licensing authority. This clearance certificate enables the manufacturer or the officially recognized expert to issue a replacement operating permit. It is certified that no vehicle defects are known or that the operating license has not been withdrawn by the licensing authority.

 

Information

Prerequisites

The vehicle is located in Hamburg. If the vehicle was purchased outside of Hamburg, the clearance certificate must be applied for at the local registration authority.

Documents required

  • valid identity card or passport with current registration certificate
  • Proof of ownership (invoice or purchase contract)
  • written, informal declaration of loss

Please note

If the manufacturer no longer exists, then a report according to Section 21 of the Road Traffic Licensing Regulations (building council report) is required. This report is used to issue the operating license from the State Transport Authority.
 Appointment booking
An appointment is required to process your request.

  • Visit our website to book an appointment (link below).
  • Select the category: Admission
  • Then select: Request new vehicle documents after theft or loss
  • Follow the steps to reserve an appointment.
  • You will receive an email. Confirm your reserved appointment using the link in the email.
  • You will receive an appointment confirmation. Bring this with you to your appointment.

Deadlines

no

Procedure

  • Book an appointment online.
  • Bring all necessary documents with you.
  • Your request will be processed on site.
  • Documents and signs will be given to you.

Processing time

usually immediately

Fees

10,20 EUR

Legal remedies

Contradiction

Legal basis







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Keywords: Clearance certificate for obtaining a replacement operating permit Replacement operating permit, clearance certificate

Last updated: 27.04.2025